Group Company Secretary job description

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If you’re looking to hire a Group Company Secretary, this job description template is designed to help easily define the key responsibilities and qualifications required for this important role. This template provides a clear framework to attract the best candidates with the right skills and experience, streamlining your recruitment process and ensuring accuracy.

Job description template

Reporting Line: CEO / CFO / Chair
c. 12+ years’ experience

General role and responsibilities

Act as a sounding board to the Board and Senior Managers on Plc governance
Ensure that the Chairman, Executive Director and Non-executive Directors have high quality information to enable them to discharge their responsibilities and operate effectively
Stay up to date on UK governance regulations and related developments affecting Board and Committee priorities, activities, conduct and composition, including related to Audit & Risk, Nominations and Remuneration Committees
Monitoring company secretarial developments and acting as a source of guidance and input into the development of company secretarial practices and provide advice on the business impact of company secretarial issues
Ensure policies, standards and committee Terms of Reference for which this role is responsible are appropriate, effectively communicated, continuously reviewed and updated to reflect internal/external change
Take the lead on legal entity management within relevant area of accountability, including assisting in/promoting a proper chain of delegated authorities, maintenance of fit for purpose statutory documents and records, etc
Leading, coaching, motivating and developing a professional team to establish and maintain the highest governance and secretarial standards, expertise and service to key stakeholders

Experience and qualifications

Fellow/Associate of the Chartered Governance Institute (FCG/ACG) or legal qualification with appropriate practical experience
Experience of dealing at senior management and executive level and meeting their expectations
Proven ability to manage a portfolio of major projects, negotiations and relationships with third parties and external advisers
Proven ability in people management
Significant knowledge of company law and administration and corporate governance
Good working knowledge of the regulatory environment and industry development s relevant to own area of responsibility
Familiarity with the relevant departmental and company-wide policies and procedures
Additional tasks that may be relevant depending on sector
Provide high quality support and advice on Listing Rules, incentive and all-employee share schemes and shareholder relations activity
As appropriate, to develop and manage the Company’s retail shareholder strategy, the Registrar and all shareholder meetings
Supporting new business initiatives, capital raising, M&A and other transactional activity, through the provision of effective company secretarial advice
Ensuring effective and embedded risk management is a key responsibility for all senior managers
Leading the drafting, implementation, training, audit and review of other company secretarial policies and procedures ensuring compliance with legislation, particularly in relation to the Market Abuse Regulation, Anti-Bribery & Corruption and Anti-Money Laundering as required