Group Company Secretary job description

If you’re looking to hire a Group Company Secretary, this job description template is designed to help easily define the key responsibilities and qualifications required for this important role. This template provides a clear framework to attract the best candidates with the right skills and experience, streamlining your recruitment process and ensuring accuracy.

Job description template

Reporting Line: CEO / CFO / Chair
c. 12+ years’ experience

General role and responsibilities

  • Act as a sounding board to the Board and Senior Managers on Plc governance
  • Ensure that the Chairman, Executive Director and Non-executive Directors have high quality information to enable them to discharge their responsibilities and operate effectively
  • Stay up to date on UK governance regulations and related developments affecting Board and Committee priorities, activities, conduct and composition, including related to Audit & Risk, Nominations and Remuneration Committees
  • Monitoring company secretarial developments and acting as a source of guidance and input into the development of company secretarial practices and provide advice on the business impact of company secretarial issues
  • Ensure policies, standards and committee Terms of Reference for which this role is responsible are appropriate, effectively communicated, continuously reviewed and updated to reflect internal/external change
  • Take the lead on legal entity management within relevant area of accountability, including assisting in/promoting a proper chain of delegated authorities, maintenance of fit for purpose statutory documents and records, etc
  • Leading, coaching, motivating and developing a professional team to establish and maintain the highest governance and secretarial standards, expertise and service to key stakeholders

Experience and qualifications

  • Fellow/Associate of the Chartered Governance Institute (FCG/ACG) or legal qualification with appropriate practical experience
  • Experience of dealing at senior management and executive level and meeting their expectations
  • Proven ability to manage a portfolio of major projects, negotiations and relationships with third parties and external advisers
  • Proven ability in people management
  • Significant knowledge of company law and administration and corporate governance
  • Good working knowledge of the regulatory environment and industry development s relevant to own area of responsibility
  • Familiarity with the relevant departmental and company-wide policies and procedures
  • Additional tasks that may be relevant depending on sector
  • Provide high quality support and advice on Listing Rules, incentive and all-employee share schemes and shareholder relations activity
  • As appropriate, to develop and manage the Company’s retail shareholder strategy, the Registrar and all shareholder meetings
  • Supporting new business initiatives, capital raising, M&A and other transactional activity, through the provision of effective company secretarial advice
  • Ensuring effective and embedded risk management is a key responsibility for all senior managers
  • Leading the drafting, implementation, training, audit and review of other company secretarial policies and procedures ensuring compliance with legislation, particularly in relation to the Market Abuse Regulation, Anti-Bribery & Corruption and Anti-Money Laundering as required

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